Dear AKD family,
I hope this update continues to find you and your entire community well in these evolving yet still uncertain times.
As we know, circumstances surrounding the COVID–19 pandemic continue to change daily throughout the country. Here is an update from Alpha Kappa Delta regarding practices.
Membership and Payment: To the degree possible, we are encouraging chapters to continue inviting eligible students to join Alpha Kappa Delta so they may receive the recognition and opportunities they deserve. Currently, I am able to go to the office a few times a week to quickly grab mail and send out merchandise (we are practically an office of one and no other people are going in and out at the moment). We can continue to take a check from the chapter, institution, department, or chapter representative. Should you need to email us the forms (AKD Order Form and List of Initiates) that is not a problem as I can print them and match them to the check once I see it in the mail. Additionally, as we know, many (if not most) students are no longer on campus (possibly for the rest of the semester), therefore, we are taking PayPal payments (credit card) as a way for students/chapters to pay for their membership fee and/or merchandise. Should you need this option, please do contact me by email and I can help get this set up for you in a way that hopefully works for both of us.
Certificates: The company that produces our certificates has reopened, but the employees are working staggered hours to maintain safe social distancing. Therefore, please note that the printing of certificates will continue to be a bit delayed. I am more than happy to email you digital certificates that I made up as a placeholder for the time being. If you would like digital certificates, just let me know. These would be in addition to receiving a physical certificate. Additionally, please note that certificates do need to be sent in bulk to the chapter as they need to be signed by the chapter representative. Unfortunately, I also do not have the capacity or resources to mail 4,000+ individual certificates. It is our hope that you will eventually be able to get the certificates to your members.
Merchandise: As I am able to get into the office a few times a week, I can still mail this out. Please note we do need to send everything in bulk as it is the same situation as with the certificates. However, students may order merchandise (honor cords, t-shirts, lapel pins, etc) directly from us if they would like. They can email me the AKD Order Form with a note saying they need to pay by credit card and I can send them a link to pay (additionally, merchandise can be directly shipped to the student this way). This step can also be done if/when you order new members. Again, I can help you through this process if you need to take this route.
Initiation Ceremonies: Regarding initiation ceremonies, please follow your institution’s guidelines regarding events and gatherings. If you are unable to host a face-to-face initiation ceremony, instead of canceling your ceremony, consider holding an online virtual initiation ceremony. Applications like Google Hangouts or Zoom work well. Creating a quick and fun PowerPoint about AKD would be a nice touch to share with members. If you cannot hold a ceremony, you may mail membership certificates to students or hand them out later. Again, if you would like to send digital certificates to your students for the time being, just let me know and I can send you those.
Additionally, you may use the following videos during a virtual induction ceremony or feel free to even just send them to your new members:
- Video of me congratulating new AKD members: https://youtu.be/
- Video our Centennial Committee made for our 100 year anniversary: https://youtu.be/f5tDwD0ag_s
Alpha Kappa Delta is 100 years old in 2020! Be sure to highlight this with your members. If you can be creative and share any pictures, we would love to see them and share them with our AKD family (picture of virtual ceremony, selfies from students, etc). Be sure to tag us on social media and use our 100 year hashtag #AKD100years — or use #AKDmember
The Executive Office continues to ask for your patience and understanding through the continued logistics of all of this. Matching up payments from several hundred chapters (we have 689 chapters!) will be a daunting task, but as many of you know, I am in this for the long haul and want to serve each and every one of our chapters as best as possible. If you have any questions about your specific chapter, please do contact me (I can be reached through email right now) and we can work together to find the best possible solution.
Thank you again for all your hard work, dedication, and humanity. I wish you the best as you continue the important work of supporting your students during this difficult time.